How Can Lease Management Software Increase the Security of Your Business
In the leasing industry, documents and sensitive client data are of the uttermost importance. Security errors should be intolerable as they pose a risk to the integrity of your business, your reputation, as well as the trust of your clients. A simple data breach could mean the end of all your enterprise efforts. If you are still assuming that data theft is a far-fetched tale, we encourage you to look at the numbers. Just last year, almost 4000 alarming cases of data breaches got recorded. Nowadays, hackers do not necessarily only target big-stake companies. Smaller businesses are known to skimp on their security, making them excellent targets.
Why would hackers even try to steal data from you?
Information, especially personal client data, can be sold in places like the dark web. Once the leaked data gets sold, the only way out is for clients to cancel their credit cards, immediately change all their passwords, and so on. Essentially, all hell breaks loose. Companies that fall victim to data breaches end up having to reach deep into their pockets because of various penalties, breach fines, and settlements. So far, data breaches caused by weak security ended up costing companies over $1.3 billion.
Clearly, data theft is no joke and any risks should be avoided at all costs. If you have not ensured proper security protocols, digital space is a slippery territory to operate in. Everything is well until it is not. Just one breach can be the deciding factor.
How could one minimize the risk of data leaks, documents getting lost, and other unfavorable circumstances?
Lease management software
One of the answers is lease management software. It is a centralized digital solution for all the functions a company could need when dealing with lease calculation, property management, accounting for leasing, and customer services. In addition to increasing the efficiency of everyday tasks by a margin, modern lease administration software solutions provide sophisticated security functions to keep all kinds of malicious activity at bay.
Arguably the most important security feature of lease management software is data encryption. That is what you should be looking for when choosing a suitable program for your purposes. Data encryption is an advanced security measure that encodes data. To anyone that does not have access to the necessary encryption key, encrypted information will look like a scrambled mess. That renders it unreadable to hackers, even if they manage to get ahold of the information. Data encryption is one of the main lines of defense in all of the cybersecurity architecture, and it covers a lot of ground on its own. A good indicator for quality protection in lease management software is SSL encryption coupled with two-factor authentication.
Also referred to as two-step verification or dual-factor authentication, two-factor authentication is a modern security process that requires users to provide two different authentication factors to gain access to a system. Regular verification systems usually use one password or passcode to verify a user. Two-factor authentication relies on passwords as the first factor. The second factor is usually a security token or a biometric factor that requires a fingerprint or facial scan. Naturally, this increases the security of a system manifold due to the additional layer of verification. While password protection can be hit and miss, biometric data is known to be incredibly hard to crack. Most modern bank systems already successfully use two-factor authentication. The simplicity of implementing it should have you considering why you still haven’t. After all, your livelihood could depend on it if you happen to get on the hacker radar.
Copies of documents
Another major security risk is dealing with copies of documents. Whether it is on a physical or digital copy, having a backup is of the essence. If you work with paper documents, the risk of losing or leaking data is pretty high. However, even multiple digital copies can get lost or superseded on work computers. Having multiple backups is a step towards ensuring you won’t have to deal with any problems. However, cloud backups are even better. Cloud-based storage provides a centralized solution that enables real-time updates. Some of the benefits include immediate storage scalability and sounder accessibility without the large costs of having on-site servers. By using cloud-based backups, you will ensure that no data files will ever be lost, overwritten by mistake, or stolen. Top-tier lease management software solutions can upload your data straight to a cloud backup and keep everything in sync. These functions integrate with everyday tasks seamlessly, and it is undoubtedly the future of computing. Most companies worth their salt have already started adopting cloud backups years ago.
The security of your business is not only dependent upon malicious activity
In a sense, safety from foolish errors is also quite important, as it can save you some big headaches down the road. One of the fields where it is easy to lose track of things is complying with ever-changing legislation. Keeping up with them is a demanding task with no tolerance for mistakes. Failing to comply with regulations and legislation leads to penalties, and it can even mean the loss of your licenses. High-end lease management software solutions can save you from such risks. Simply using software will not guarantee full compliance. However, it will simplify and automate processes necessary for compliance, such as double-checking financial statements. These programs can provide you with the tools to effectively analyze all data and alarm you if any red flags could impede your adherence to various legislations. In the case of a medium company, detailed proofing of thousands of documents manually is no simple task by any means. Why strain your human resources when a software solution can do this task cheaper, faster, and with no errors?
The digitization of companies is undoubtedly far ahead
Computer systems are far more efficient, and whoever fails to upgrade will simply fall back amongst the competition. However, this vast digitization poses serious security risks for any company dealing with sensitive data. For leasing companies, a modern, top-tier lease management software can provide all the protection it needs at a one-time cost. Not only will it make things safer, but it will also increase efficiency across the board, help your business optimize its processes, and it will aid you in keeping up with compliance regulations. That is a whole lot of bang for your buck if you ask us. Sooner or later, every company will upgrade to lease management software due to the enormous benefits it provides. Why would you keep waiting and expose your company to risks in the meantime?